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Frequently Asked Questions (FAQ)

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This FAQ page is provided to assist potential clients and vendors with understanding event rentals at the Prairie View Event Hall.

However, this only provides a guideline and is for simplicity purposes only.

What is included with room rental?

At Prairie View Event Hall our standard room rental fee will include use of tables and chairs for up to 200 guests, access to our full bar with alcoholic and non-alcoholic beverages, access to our large bridal suite and groom's room, venue staffing, access to our prep kitchen, access to our one acre grassy yard, and 12 hours of access. Additionally, you will have access to our stage, backlit backdrop, fairy lights wrapped around our cedar pillars, and our chandelier with ceiling drape package.

How long do we have access to the hall?

With our standard rentals, clients have access to the event hall for 12hrs on the event date with the option to add additional hours at our hourly rate. We do allow early access on the days prior to your event with some restrictions and availability. ​

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Are there any other fees?

We do have bar minimum of $750 for our standard 12hr rentals. However all beverage purchases, including pre-orders such as a keg, coffee bar, mimosa bar, etc, are applied to that minimum. We have choices available for all ages. 

 

​With all room rentals, there is a fee for the cleaning of bodily fluids, there is also a fee for excessive cleaning if excessive messes are found or banned decorations are used during the event. 

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Clients are responsible to any facility damage. This includes but is not limited to paint chips, nail/tack holes, and damage to linens.

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All invoices and purchases are subject to sales tax unless otherwise specified.

Do you have additional add-ons?

Absolutely! We offer many add-on options including but not limited to the following:​​​​​​

  • ​Arches​​

  • Centerpieces

  • Many decor options

  • Table linens

  • Table skirting

  • Dance floor

  • Kegs

  • Coffee bar

  • Iced coffee bar

  • Mimosa bar​

  • Bloody mary bar

  • Snack bar

  • Self-serve lemonade

  • Self-serve fruit punch

  • Self-serve fruit infused water

  • Bottles of champagne

  • Bottles of sparkling cider or grape juice

  • Glassware

  • and more!

If you're interested in something we don't currently offer, please let us know. We're happy to build out custom add-on packages for you.

How many people can we host at the event hall?

For a banquet style sit-down style event we can seat up to 450 guests. This number is figured with our 5ft round tables with 8-9 chairs per table. Table layouts will all depend on number anticipated guests.

Can we have both a ceremony and reception at the hall?

Yes, we are able to host both a ceremony and reception at the event hall. We have several options for weddings that want to host the ceremony and reception in our hall including both indoor and outdoor space. If a change over is required the client is responsible for coordinating the help to move or set up, or they can pay our staff time rate to have venue staff help. 

Do you require us to carry insurance? 

Yes, we do required all clients or renters to carry special event liability insurance ($250,000 Minimum). This must be provided to the venue no later than ten (10) days prior to your event. If alcohol is to be served please make sure that the policy includes Host Liquor Liability coverage to protect you against alcohol related accidents, as you are ultimately liable for the safety of your guests. 

Are vendors required to show proof of insurance?

Yes, we require all vendors (agents) being employed by the renter that will be providing goods or services on the premises of the Prairie View Event hall, to provide proof of liability insurance ($1,000,000 Minimum) prior to such agent’s setup on the premises of the event hall. This includes but is not limited to Catering, DJ or Live Bands, Event Planners or Coordinators, Photographers or Photo Booth Companies. Clients should consult the Prairie View Event Hall Staff if have any questions in regards to this policy. Vendors or agents who do not have proof of insurance to the Event Hall Staff (30) days prior to the event date will increased the insurance liability limits required by the client.

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